A Day in the Life of a Virtual Assistant: What I Actually Do
When people hear I’m a Virtual Assistant, they often think I just “check emails” or “post on Instagram.”
But the truth? I help businesses run behind the scenes so they don’t burn out trying to do everything themselves.
If you’ve ever wondered what a virtual assistant really does—or what working with Goldie VA looks like—let me take you behind the scenes for a day in the life.
8:00 AM — Email Check-In & Calendar Cleanup
I start my day like many business owners—clearing out inbox clutter. But instead of 1 inbox, I manage 5+.
By 9 AM, here’s what’s done:
- Spam filtered
- Priority messages flagged
- Calendar synced with updated meeting times
- Reminders set for the day
For my clients, this means they walk into their day organized and stress-free.
10:00 AM — Social Media Scheduling & Engagement
Next, I open our clients’ content folders to:
- Schedule posts across Instagram, Facebook, and LinkedIn
- Respond to comments and DMs as the brand voice
- Track which posts are getting the most engagement
“Out of sight” doesn’t mean “out of mind.” While my clients focus on coaching, selling, or creating, I keep their audience warm and engaged.
12:00 PM — Client Admin & Backend Tasks
The middle of the day is all about tackling administrative tasks like:
- Updating client onboarding documents
- Uploading blogs or testimonials
- Reviewing forms and automations
- Researching CRM tools or integrations
These little tasks may not feel glamorous, but they’re critical to keeping a business running smoothly.
2:00 PM — Client Support & Check-Ins
I check in with coaching clients to:
- Respond to email or platform messages
- Send weekly recap summaries
- Schedule next sessions
- Update CRMs with notes
It’s not just about tasking—it’s about supporting.
4:00 PM — Wrap-Up and Reporting
Before the day ends, I review progress and log:
- Completed tasks
- Any pending items
- Questions or follow-up notes for the client
This way, my client wakes up the next day with clarity, not chaos..
The Real Role of a Virtual Assistant
So no, being a VA isn’t just about emails or posting quotes online.
It’s about being a right-hand support system—an extension of the CEO.
At Goldie Virtual Assistant, we don’t just do tasks. We create transformation through smart, reliable, strategic support.
Ready to Have a Day Like This in Your Business?
Imagine waking up to:
- A clean inbox
- A pre-filled calendar
- A content plan running on autopilot
- A VA who already handled your admin
That’s what we do at Goldie VA.
Let’s talk about how we can support you.
Book a free 15-minute discovery call here
Visit our website: www.goldieva.com for further enquires